Implementation

From kickoff to a workplace that works

Calven's implementation approach meets you where you are. We bring best practice recommendations shaped by years of deployments. Calven scales for single offices, or global portfolios. You decide the pace, the scope and how hands on you want us to be.

  • Any scaleone office or many
  • Your pacefast or phased
  • Provenbest practice guidance
Two people either side of a Calven screen with a green tick

Your implementation, your way

No two workplaces start from the same place. We shape the program around your people, your systems and your goals.

As involved as you need

We can lead the program end to end, or support your team to run it with guidance and expertise when it matters most. Most customers land somewhere in between.

As fast as you want to go

Our team is nimble and can move quickly. Your timeline is set by the modules you choose, the complexity of your sites and the time your own people can give it.

Start with what matters

Begin with the modules that solve today's priorities and add more as you grow. Every step builds on the last, so you are always set up for what comes next.

The process at a glance

Calven's deployment process follows seven general steps, but is highly flexible. Let us know how you'd like to roll out and we're happy to adapt and collaborate.

  1. 1Discover
  2. 2Plan
  3. 3Connect
  4. 4Configure
  5. 5Test
  6. 6Launch
  7. 7Optimize

How it works

What happens at each step, where your team comes in, and what you walk away with.

A person with a question mark
1

Discover

Every great workplace starts with understanding how your people work today and what you want the office to do for them.

What happens

  • We learn your goals, your sites and your ways of working
  • We agree what success looks like and how we will measure it
  • We confirm the modules and sites in scope

Your part

  • Key stakeholders from workplace, IT and the business
  • A view of your priorities and any hard dates

You walk away with: a shared picture of where you are today and where you want to be.

A clipboard checklist
2

Plan

A clear plan keeps everyone moving in the same direction, whether you are launching one floor or many countries.

What happens

  • A tailored implementation plan with key milestones
  • Named owners on both sides and a meeting rhythm that suits you
  • Our best practice recommendations for how the platform should run, ready for your input

Your part

  • A project lead and a system owner
  • Decisions on the recommendations that shape your experience

You walk away with: a plan you are confident in and a team ready to deliver it.

A padlock with a green tick
3

Connect

Calven fits into the systems you already use, so your people sign in the way they always do, and your data stays in sync.

What happens

  • Single sign on and automatic user provisioning from your directory
  • Calendar and collaboration tools such as Microsoft 365, Teams and Slack
  • Building systems such as access control, badge and network, where in scope

Your part

  • IT and security contacts for each integration
  • Introductions to building or technology partners where needed

You walk away with: a secure, connected platform that stays up to date as people join, move and leave.

A floor plan under a magnifying glass
4

Configure

We build your workplace in Calven and set it up around the way your teams actually come together.

What happens

  • Interactive floor plans for your desks, rooms and spaces
  • Booking and space settings tuned to your goals
  • Each module in scope set up with the teams who will run it

Your part

  • Floor plans and space information for each site
  • Workplace and front of house leads for the modules you choose

You walk away with: a workplace in Calven that reflects how your people work.

A screen with a green tick
5

Test

Before launch, we make sure everything works the way you expect, on the floor and in people's hands.

What happens

  • Testing against the experience you signed off
  • A pilot group, where it makes sense for your rollout
  • Training for your administrators
  • A clear go or no go decision together

Your part

  • A small group of testers or champions
  • Time from your administrators for training

You walk away with: a tested platform and a team that knows how to run it.

An old phone moving to a new one
6

Launch

A great launch is about people as much as technology. We help you bring everyone along from day one.

What happens

  • A launch kit with communications, FAQs and guides
  • A simple onboarding experience for every employee
  • Hands on support through go live

Your part

  • A communications owner to share the news in your voice
  • Local champions to support people on the ground

You walk away with: people using Calven from their first day, and knowing where to turn with a question.

A person beside a card with a star
7

Optimize

Launch is just the beginning. We stay close as your workplace evolves and use real data to help you get more from it.

What happens

  • Dedicated support after launch, then ongoing customer success
  • Regular reviews of attendance and utilization insights
  • New sites, features and modules as you grow

Your part

  • Feedback from your people and champions
  • Time for regular business reviews

You walk away with: a workplace that keeps improving, backed by data you can trust.

Why customers trust our approach

Years of deployments across workplaces of every size have taught us what works. We bring that experience to every program.

Recommendations, not rules

We share what we have seen work, and why. You make the final call, and we help you make it with confidence.

Built for any scale

The same proven approach supports a single office or a multi site, multi region portfolio, with the governance an enterprise expects.

Foundations first

We get identity, integrations and data right early, so everything built on top is reliable from day one.

People at the center

Technology is the easy part. We help you communicate the change so your people understand the why, not just the how.

One team, clear ownership

Named owners on both sides and a rhythm that suits you, so decisions keep moving and nothing falls through the gaps.

Here for the long run

Our relationship does not end at go live. We stay invested in your success as your workplace and your needs change.

Who is involved

A small, focused team on each side keeps things moving. We scale our involvement to match yours.

Implementation lead
Your main point of contact, guiding the plan from kickoff to launch.
Technical specialists
Integrations, identity and platform setup.
Change and enablement
Launch materials and administrator training.
Customer success
Ongoing support and regular reviews after launch.

Your team

Sponsor and project lead
Set the direction and make the key decisions.
System owner
Owns Calven day to day once you are live.
IT and security
Support sign on and integrations with your systems.
Workplace and communications
Shape the experience and bring your people along.

Ready to elevate your office?

Talk to our team about your workplace, and we will shape an implementation plan around it.

Request a demo